Assistant Director of Administration

The American Numismatic Society (ANS) invites qualified individuals to apply for the full-time position of Assistant Director of Administration. The Assistant Director of Administration is a critical member of the administrative and management team at the American Numismatic Society, reporting to the Executive Director and the Deputy Director. The Assistant Director of Administration will collaborate closely with the Executive Director and Deputy Director, and liaise with all ANS personnel.

Among the key tasks of the Assistant Director of Administration are direct management of board relationships, and more specifically board and committee meetings. The Assistant Director of Administration will also oversee the record-keeping of board activities, grants administration, insurance and benefits, employee onboarding, contracts administration, personnel policy management and administration, daily office and facilities management, online banking report generation, and other tasks as assigned by the Executive Director or Deputy Director.

Required Skills

  • Excellent written and verbal communication skills.
  • Excellent interpersonal negotiation and conflict-resolution skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks.
  • Professionalism, integrity, and confidentiality are essential.
  • Proficiency with, and ability to learn, software technology is a key requirement. The position involves notably the use of MS Word, Excel, Google Workspace apps, eTapestry, Zoom, and Google Calendar.

Education and Experience
The successful candidate will hold a minimum of a four-year undergraduate degree. Some experience with human resources, non-profit administration, and/or employment-related laws and regulations is preferred.

New York City, New York

This is a full-time exempt position. The ANS offers generous healthcare, vacation, retirement, and fringe benefits. Salary is commensurate with similar positions of the Society, and will be in the $50,000 – $70,000 range, based on qualifications and previous experience.

To Apply
Please send your CV with a letter describing your interest and qualifications for this position, as well as the names and contact information for three references. 

Send applications to position@numismatics.org

Application Deadline: open until filled.

The ANS is not able to sponsor visas for this position.

About the ANS
The American Numismatic Society is dedicated to the study and public appreciation of coins, currencies, medals, and other related objects. Since its founding in 1858, the ANS has assembled a permanent collection with over 800,000 objects dating from 650 BCE to the present and a numismatic library, which houses approximately 100,000 books, documents, and artifacts. These resources are used to support publications of books and periodicals, lectures, academic seminars, and exhibitions.

The American Numismatic Society is an equal-opportunity employer. The ANS provides equal opportunity to all employees and applicants for employment regardless of race, color, gender/sex, sexual orientation, age, religion, national origin, disability, pregnancy, childbirth or related medical condition, marital status, or any other legally protected category.

The American Numismatic Society, organized in 1858 and incorporated in 1865 in New York State, operates as a research museum under Section 501(c)(3) of the Internal Revenue Code and is recognized as a publicly supported organization under section 170(b)(1)(A)(vi) as confirmed on November 1, 1970.